HOW TO DISPOSE A MEDIA CONFERENCE?

Media is Everywhere, TV, Internet, Computer and Newspaper. A press conference is a meeting organized for the purposes of distributing information to the media and answering questions from reporters. There’s often is a discrepancy between the direct experience and what we see in the media. How facile it is for all of us to quick access any conference through the aggrandize technologies of modern time but the arduous mechanics behind the gathering is as follows:

When to call media conference?

• ·        A press conference is typically set only to announce huge news. It should  be an extra ordinary event, if it is a daily event send a handout.
• ·        Identify the objective behind your press conference and determine the message that you want to share.
• ·        The person who is related to the subject should be present.
• ·        Your illuminate day should not be clashed with any other huge event.

How media should be called?

• ·        your invitation can be through E-mails, messages or phone calls.
• ·        You must determine the deadline.
• ·        Afternoon time is always best.
• ·        Arrangement of refreshment according to the time.

Invitation

• ·        Two weeks advance invitation.
• ·        Follow up the invitation
• ·        Release it in a centre place
• ·        Map should be provided for the travelling directions to the conference site.

Facilities

• ·        Electronic requirements like extension sockets for charging gadgets.
• ·        Give equal respect to all media.
• ·        It will be good if you’re presenting a PPT(power point presentation)
• ·        A proper healthy refreshment. Avoiding junk food and alcoholic drinks.

Media Kits

• ·        Proper scheduling of program should be provided
• ·        Letter of introduction
• ·        Information of the company
• ·        Information about the program and service
• ·        Audio and Video files of radio or Tv interviews , speeches, performances and other media covered events.
• ·        List of frequently asked questions.
• ·        Intresting photos of your blog
• ·        Your past collaborations

 

Speech duration And Conclusion

• ·        speech should be of short, brief and concise.
• ·        It should be of minimum length and not boring.
• ·        Allow media to ask questions.
• ·        There should be a smart conclusion.
• ·        You should not be biased to the limited medias and not to criticize unecessary.
• ·        Gratitude should be paid.
• ·         A THANK YOU should be there for those who have come and also those who have not.